Job ID 84233 Full / Part Time: Part-Time
Location: Springfield, Massachusetts
Regular/Temporary: RegularExciting part time opportunity as the Rays of Hope Events Coordinator! Summary:
Reporting to the Baystate Health Foundation (BHF) Fundraising Events Manager, performs a variety of diversified duties relating to the coordination of support for Rays of Hope Walk & Run Toward the Cure of Breast Cancer.The ROH Event Coordinator will take charge with the Event module in Raiser’s Edge; tracking expenses and team fundraising. Taking lead with the third party event and supporting all in-house events. She/he will need to be flexible and work in a fast pace environment. What You Will Do:
Responsible for supporting and participating in Rays of Hope events such as Team Captain Rally, Kick-Off Party, seasonal Pop-Up Shops and Walk & Run Toward the Cure of Breast Cancer to include participant recruitment and retention; sponsor cultivation and solicitation; promotion and marketing activities; and event logistics. Provide support for Events; including pre-event/post-event set-up and breakdown, registration, mailings, Facebook updates, scheduling and attending all in-house events.Assist Fundraising Events Manager with marketing for Rays of Hope including advertising, newsletter production, social media posts and eBlast messages.Assist Fundraising Events Manager with the Rays of Hope website and setup for online event registration and ensuring individual pages and donation forms are up to date.Support Fundraising Events Manager with Rays of Hope Steering Committee and Community Advisory Board including scheduling all meeting dates, preparing correspondence and print materials as well as record and distribute meeting minutes. Be the point person for third party events, with responsibilities that will include: engaging with (community) event organizers members interested in and engaged in independent fundraising events in support of Rays of Hope. Coordinator will communicate with event organizers via phone, email, and mail and will be responsible for all paperwork and documents relating to the event including BHF forms and confirmation letters. S/He will also meet with organizers if requested and follow-up on donation(s) to BHF. Responsible for Rays of Hope event mailings and work with mail module to create extracts for mail house. Work with Fundraising Events Manager to maintain annual events calendar and submissions to Baystate Health Master Events Calendar.Generate all participants’ reports for event.Additional Functions:
Attends orientation, in-service, staff, and any other departmental, agency or system-wide programs/meetings as requested.Adheres to system and department compliance policies, and any applicable laws and regulations.Performs additional duties as requested. What You Will Need:Required Education:
High School / GED Preferred Education:
Associate’s DegreeRequired Experience:
•1-2 years’ fundraising experience in event planning and/or related activities and database work.•Strong organizational skills with ability to integrate and manage detail.•Proficient with Microsoft Office suite, including Word, Excel, and Outlook.•Must be able to apply English & Grammar skills independently.•Must have the ability to make sound judgments•Must have analytical strengths.•Self-directed with ability to work with minimal supervision.•Good grammar and punctuation skills.•Good phone demeanor.•Knowledge of online tools and experience with fundraising databases (Raiser’s Edge preferred).•Excellent organization and communication skills, clear, courteous and professional manner.•Must be able to multitask in a fast-paced environment.•Ability to work in an environment requiring strict confidentiality, especially regarding donor information. •Ability to direct or manage volunteers in a professional and efficient manner.Physical Requirements:
General office environment. Desk top publishing equipment.
Baystate Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, ancestry, age, genetic information, disability, or protected veteran status.
Location/Region: Springfield, MA